Meeting Room Rentals – Top Tips on What to Look for When Hiring a Meeting Room (Part 2)

Upon getting carefully considered the decor, furnishings, lighting, space and devices offered by your preferred meeting venue, it’s important to also take into account even more factors such as cost, location and additional services provided. This tends to ensure your chosen venue meets your expectations.

Additional comforts and services

In addition to technology, many meeting venues usually provide further services to both compliment and support your enterprise meeting. These include services like photocopying and faxing, refreshments (such as teas and coffees) or full caterers facilities. However , it’s important to note that although these services are actually beneficial they are also chargeable and should only be considered if really necessary for your business meeting.

Many business centres also offer most of their meeting Singapore training room rental clients free access to business lounges and even breakout areas, with free self service refreshments. Those extra perks can make hiring a meeting room within a online business centre a more attractive option.

Customer service

Good customer service is key for a business as the meeting venue you choose will essentially end up an extension of your brand image for the duration of your meeting. The way in which venue staff interact with your clients and partners is going to ultimately affect the perception they will have of your organisation, to ensure you will want to find a meeting venue that offers exceptional customer service.

Will you will want to look for a meeting venue that offers a highly skilled and coached workforce, preferably accredited by the Institute of Customer Service (ICS); an independent professional body for customer service.

Location

When choosing that meeting location you will want to find a venue that has good moving links, so those participating in the meeting can access your location with ease. Local facilities are also important especially if you have easy access to essential business services such as banks.

Whenever you can you will want to find a meeting location that is either centrally located throughout your business or your client. Location is the biggest advantage bought at external meeting rooms; the additional flexibility offered enables your small business to move with your customers as and when needed.

Costs

Cost you is probably the most important factor when it comes to hiring a meeting room. As you may at this moment realise there are a number of factors that can influence the cost of your assembly room:

Time – meeting rooms can be hired for that full day, half day or by the hour. This creates a flexible, cost effective business solution, as you only pay for the precious time you need.

Space – the size of your meeting room at the same time contributes to the cost as the larger the space, the higher the cost.

Holiday location is also a contributing factor. Meeting space in prime web sites such as central London and the City are often charged at a good.

Additional services and equipment can also increase the cost of your gathering room booking. Business tools such as video conferencing machines will often incur an additional charge, along with facilities like giving and business support services.

It’s important you establish in your meeting venue provider what services are and are not included; a provider that does not provide transparent pricing is one to always be avoided.

External meeting rooms are a popular choice for some modern businesses; the flexibility and cost saving offered to organisations by Avanta has made them the go to meeting room in your home service for organisations needing extra meeting space.